File formats: What to do when handling exotic formats?

In the age of digitalisation, we are more than familiar with a range of file formats used to present digital contents. JPEG, PDF and Co are well-known friends, and do what they say. The respective documents can be easily displayed in every web-based solution and printed. But what about when an unknown or exotic file format appears?


“troublemakers” along the way

These “troublemakers” often reach us as an email attachment or internet download. There are dozens of these in the world of audio, video and image formats especially. Every camera manufacturer uses their own format; many editing programs save their own file types. And this is not even to consider Microsoft Office or Open Office formats, which can even differ depending on the version you are using.

The difficulties that result from juggling with these varying file formats set your nerves on edge and lead to massive amounts of time being wasted. Applications that need to be installed to display the respective file format can end up costing huge licence fees and requiring additional installation and maintenance.

The saviour: A “leveller”

One efficient way of combating these problems is provided by web-based solutions, which convert the various file formats into a defined, standard display format on the server side. EASY offers a rendering solution of exactly this kind: EASY View. Over 300 file formats can be displayed in a standard format for the user, without the need for additional installations or licence fees.

Two aspects require a closer look:

  1. Performance
    A rendering solution that is to make a real difference must be powerful. Long processing or loading times for the content cause a hold-up and interrupt the workflow. Scaling and annotation options ideally complete the high performance.
  1. Accuracy
    Once the content has been converted into a format that can be displayed easily, the contents of the original file must be reliably depicted as close to the original as possible. The user must be able to rely on the fact that the converted representation provides a complete and safe depiction of the content of the original document. Here, it is all about a love for detail: High speeds mean nothing if part of the information is lost during the conversion; if presentations are not displayed cleanly; or if the numbering of pages no longer matches the table of contents.

Solutions for the web-based displaying of documents that have these two strengths can make the lives of the reader easier and can save the company a lot of money.